Chief of Staff job description

Chief of Staff 

Reporting to the Co-CEOs, the Chief of Staff (CoS) will join Girls Leadership during a pivotal moment of its growth and will serve as a member of the leadership team. This CoS will act as a critical thought partner to the Co-CEOs, ensuring their time is consistently focused on the highest impact activities. In addition, they will function as a strategic operator and leader – driving key internal and external organizational initiatives and acting as the “connective tissue” across Girls Leadership’s teams, regions and boards. This CoS will be responsible for leading the build-out of core internal systems, overseeing and organizing key talent management functions, and facilitating the execution of the organization’s strategic plan as well as other complex, cross-functional projects. 

 

About Girls Leadership 

Girls Leadership is a national nonprofit with a mission to teach girls to exercise the power of their voice through programs grounded in social-emotional learning (SEL). We provide programs for girls, workshops for families, and professional development training and curriculum for teachers, guidance counselors, and nonprofit staff.  Girls Leadership centers gender and racial equity in our work to address the internal and external barriers to leadership development.

 

Responsibilities

Internal Systems Building & Management (35%)

  • Monitor key organizational and programmatic metrics, indicators, and milestones and support the leadership team’s analysis of overall progress and organizational health
  • Create and oversee an effective CRM/ data management system to support organizational decision-making and practices
  • Oversee the IT team, ensure operational functionality of key platforms and integration across platforms 
  • Oversee the Administrative Manager to maintain Girls Leadership Board of Director operations – both national BoD and the two regional boards 

 

End-to-end Talent Management & Operations (25%)

  • Partner with the Co-CEOs to design an effective, equitable, and inclusive recruiting, hiring and onboarding strategy 
  • Directly oversee the recruiting and hiring process – including drafting job descriptions, conducting all screening interviews and completing reference checks, onboarding and offboarding
  • Ensure the strategic execution of Girls Leadership’s annual performance review cycle
  • Design, update and implement systems to track and monitor key HR and talent functions – including employee PTO/sick leave, benefits, key HR forms and processes, legal changes across regions (California, NY and other regions as they’re added), and other employment issues
  • Partner with Co-CEOs on other HR functions including payroll review, and act as the liaison with Girls Leadership’s employment lawyer 
  • Manage relationship with benefits company, oversee new employee benefits eligibility and execute annual benefits renewal 

 

Organizational Alignment, Strategy & Communications (25%)

  • Facilitate the annual organization-wide annual planning process and support the leadership team in scoping, planning and execution of strategic initiatives; ensure regular check-ins and report-outs of progress towards goals
  • Design and lead the project management of organization-wide retreats and meetings in collaboration with leadership team; oversee annual employee survey process and follow-up actions
  • Oversee large, cross-functional, organization-wide projects or initiatives, including bringing together important stakeholders and helping to drive decisions
  • Track and communicate staff meeting decisions (assignments + timelines); ensuring review/renew of programs and organizational events 
  • Build meaningful and trusting relationships with Girls Leadership staff and other key stakeholders
  • Directly supervise 1.5 FTEs including an Operations Director and an Administrative Manager

 

Co-CEO and Leadership Team Support (15%)

  • Serve as a thought partner to Co-CEOs and other members of the leadership team on organizational strategy, team effectiveness, and culture building.
  • Ensure the strategic management of the Co-CEOs’ time so it’s aligned with the highest priorities
  • Guide the operational cadence for the senior leadership team, including mapping out leadership team meetings led by Co-CEOs and creating and driving the execution of the annual calendar for the leadership team to achieve deliverables

 

Qualifications:

  • Commitment to the vision and mission of Girls Leadership
  • At least 10+ years of professional experience with at least 3+ years in senior manager capacity in nonprofit management 
  • Proven track record of experience and achievements in an operations and/or internal systems building role
  • Seasoned people manager with experience leading and influencing cross-functional teams
  • Demonstrated expertise in at least one of these functional areas: organizational operations/design, talent management, or IT/data management; working experience in all functional areas
  • Highly organized and detail oriented with a bias towards execution and action
  • Outstanding project management skills and operates with an entrepreneurial, solutions-oriented mindset
  • Skilled relationship builder with a demonstrated ability to motivate and collaborate effectively across difference and across every level of the organization
  • A proactive team player willing to pitch in at all levels while also holding a big picture, systems thinking mindset
  • Exceptional written and verbal communicator
  • Strong work ethic with a high degree of curiosity and a learning orientation; someone who leads and operates with a high level of integrity, confidentiality and discretion

 

Women of Color strongly encouraged to apply.

This position works out of the Girls Leadership Headquarters in Oakland, California.

The position requires 50% time in person work. Proof of up-do-date Covid vaccination and indoor mask wearing is required. 

 

Compensation & Benefits: Starting salary is $125,000. Benefits include health insurance (99% coverage for employee), optional dental/vision, annual professional development budget, four weeks of office closure per year (two in December, and two in July), vacation time, separate sick time, 11 holidays per year, and a 401(k) plan available after one year of service.

 

Applications

Girls Leadership encourages individuals of all racial, ethnic and socioeconomic backgrounds to apply for this position. Girls Leadership is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other basis prohibited by applicable law.

To apply, please send a resume and a cover letter in Word or pdf format to hiring@girlsleadership.org. The subject line of the email should include your full name and “Chief of Staff”.