Administrative and Development Associate

This is an exciting time to join the team at Girls Leadership. We are growing rapidly and are seeking a full time Development and Administrative professional. Our growth is driven by a three-year strategic plan to expand our work across lines of difference, such as race and class, to impact one million girls in the next four years. The Administrative and Development Associate will report to the CEO.

The Administrative and Development Associate will serve as the administrative hub of all development activity for a growing fundraising operation. This crucial position will focus on four key areas:

  1. Systems: Administration and upkeep of our donor database, shared calendars, online fundraising and research tools, etc.
  2. Processes: Coordination of gift receipt/acknowledgement/reporting
  3. Development Cycle: Support of donor identification (basic donor research), cultivation (donor briefing sheets, mailings, etc.), solicitation (material preparation and tracking) and stewardship (follow-up communications and reporting)
  4. Board support & Communication: Coordinate board calls and meetings associated with development and related topics, and provide material support to board members involved in our fundraising efforts

 

Duties of the Administrative and Development Associate include:

Development Assistance (60%)

  • Assist with the planning and implementation of the program’s online campaigns, which include online campaign creation, social media strategy and production, CRM tracking;
  • Coordinate and support for regular donor events, from annual events for hundreds of people to small salon dinners in private homes;
  • Coordinate writing production, including blog posts, grant applications, letters, annual reports, and thank you notes;
  • Support the CEO in preparation for fundraising events, including collateral production, donor research, and follow-up communication;
  • Create development pipelines and track all activities in Salesforce;
  • Generate monthly, annual, and event-related contribution reports from Salesforce;
  • Maintain a thoughtful communication plan that includes acknowledgments, invitations, site visits and reports;
  • Research and preparation of prospect briefings for Board Members and CEO;
  • Create, maintain and update collateral and support materials (organizational history, program descriptions, Board lists, budgets) for funding requests and development reports;
  • Support large in-person events, including day of set-up, volunteer management, event breakdown, including an annual trip to New York;

Executive Administrative Assistance: (40%)

  • Maintain CEO and board calendars
  • Support communication with board members, donors, and partners
  • Coordinate travel for the CEO
  • Maintain CEO expense reports
  • Coordinate meetings or meals as needed
  • Work with CEO to ensure engaging and successful board meetings of relevant board committees, including agenda preparation, dashboard updates, and follow-up tracking; and
  • Other special projects as needs arise,
  • And other duties as assigned by supervisor

 

Qualifications:

The ideal candidate is:

  • Committed to our values of Equity, Authentic Communication, Play, and Courageous Growth;
  • Passionate about girls’ empowerment and leadership;
  • Ridiculously organized and hyper-attentive to detail;
  • Quick to master cloud-based tools (e.g. G-Suite, Doodle, MailChimp, etc.)
  • Experience in development in the non-profit sector, which could include major individual giving, foundation giving, and online giving;
  • Experience with a CRM platform; Salesforce a plus, other platforms might include Classy.org, SplashThat, OneCause, Canva, InDesign, etc.
  • Exceptional verbal and written skills;
  • Exceptional skills with Excel, Word and web savvy;
  • Keen attention to detail and presentation;
  • Resourceful and creative;
  • Comfortable with ambiguity, and
  • A good sense of humor.

Position is full-time and based in our Oakland, CA headquarters.

 

About Girls Leadership:

For over 15 years, Girls Leadership has awakened thousands of girls to a life of authentic leadership. Girls Leadership equips girls with the skills to exercise the power of their voice.

We teach in-person programs across the US, produce free educational content and conduct original research, such as our upcoming project, “Closing the Gap: Understanding How Girls of Color Become Leaders.” Our in-person programs teach girls, educators, and parents the core practices of emotional intelligence, healthy relationships, and assertive self-expression. Taught by professional, salaried instructors, all Girls Leadership programs use interactive lessons and educational theatre-based techniques to help girls connect with their emotions and practice the tools of building healthy, authentic relationships. The courses are age-appropriate and progressive, following girls’ developmental needs from grade school through high school.

We ask people to join our team who are skilled, experienced professionals in their field, but this is only part of what will make you successful as a Girls Leadership team member. We also seek team members who are authentic, seek to contribute to an inclusive community and build strong relationships with fellow team members, Girls Leadership clients and partners.

 

Applications:

Girls Leadership encourages individuals of all racial, ethnic and socioeconomic backgrounds to apply for this position. Girls Leadership is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other basis prohibited by applicable law.

Compensation ranges from $48,000 – $58,000/annually, depending on experience.

Applications will be reviewed and processed in the order received. To apply, please send a resume, cover letter and a list of three references. Applicants should send a cover letter, resume, and references in Word or pdf format to hiring@girlsleadership.org. The subject line of the email should include your full name and “Administrative and Development Associate.”